VMCC WEB DATA Maintenance

Help On Editing:

The Content Management System (CMS) is provided to enable Authorised Personnel to update and maintain selected areas of the website that are driven via a database. The CMS is intended to be intuitive in its operation and these help pages are therefore more an 'aide memoire' rather than detailed user manual. As a rule try to avoid using apostrophes and quotation marks, especially in fields that are used for searching or linking records.

Section Officer Summary

Use this function to search for an find Section Officers and to summarise their contact details. Use the search page to filter based on Role, Section, Last Name or Membership Number.

Section Officer Roles

Use the search screen to select a specific Section Officer to edit or select a sub-set of officers from which you can select individuals to edit. You can select officers to edit using a drop down list of section names, surnames or roles.

If you are adding a new officer press the Add New Section Officer button on the search page and again on the next page. Press Submit Search when ready. To clear the screen press Reset

Add

If necessary press the Reset Button to clear the form. Enter details for a new Section Officer then press Add as New Record button, fields marked with * are mandatory.

Membership Number - if known please enter the VMCC Membership Number
Title : Enter title of the person (Mr, Mrs, Miss, MS, Dr etc.)
First Name: Enter the first name of the person
Last Name: Enter the surname of the person
Role: select the role from the drop down list of officers. if the role is not listed please contact the Administrator who can add a new role if necessary.
Section: Select section from drop down list of sections.
Address 1: Enter first line of street address, house number or name
Address 2: Enter second line of address, usually the street name
Address 3: Third line of address, village or district.
City/Town: Main postal town or city
Postcode: Postcode or zip code
County: County
Country: Country
Phone Number: Telephone number
Email: Enter email address

When done press the Add as New Record button at the end of the form and the record will be written to the database. The new details will be re-displayed for confirmation after which you can return to add another officer or return to the menu for further options.

Edit

In order to edit a section officer record you must first select it from the list above by pressing the 'Select' button next to the record to edit. The record will be displayed below and you may then overtype any information that needs to be changed. Once complete press the Commit Changes button to save your information. The Last Updated date will be automatically changed

Delete

In order to delete a section officer record you must select the record from the list above by pressing the Select button next to the record to be deleted. Press the Delete Record button only when you are satisfied that the record being displayed is the correct one to be deleted. Once deleted the record cannot be recovered.

Area Reps

Use the search screen to identify a specific Person or Region you wish to edit. You can select a surname from the list of those already registered as an area rep or select the region from the drop down list. Press Submit Search when ready. To clear the screen press Reset

Add

If necessary press the Reset Button to clear the form. Enter details for a new area Rep then press Add as New Record button, fields marked with * are mandatory.

Region - select the region from the drop down list
First Name: Enter the first name of the person
Last Name: Enter the surname of the person
Email: Enter email address

Edit

In order to edit an Area Rep record you must first select it from the list above by pressing the 'Select' button next to the record to edit. The record will be displayed below and you may then overtype any information that needs to be changed. Once complete press the Commit Changes button to save your information.

Delete

In order to delete an area Rep record you must select the record from the list above by pressing the Select button next to the record to be deleted. Press the Delete Record button only when you are satisfied that the record being displayed is the correct one to be deleted. Once deleted the record cannot be recovered.

Section Details

Use the search screen to select a specific Section to edit. You can select Sections to edit using a drop down list of Section names or Regions.

Press Submit Search when ready. To clear the screen press Reset

Add

If necessary press the Reset Button to clear the form. Enter details for a new Section then press Add as New Record button, fields marked with * are mandatory.

Section:- Enter the name of the Section
Region: select the appropriate region from the drop down list.
Contact Title: Enter title of the person (Mr, Mrs, Miss, MS, Dr etc.)
Contact First Name: Enter the first name of the person
Contact Last Name: Enter the surname of the person
Contact Address 1: Enter first line of street address, house number or name
Contact Address 2: Enter second line of address, usually the street name
Contact Address 3: Third line of address, village or district.
Contact City/Town: Main postal town or city
Contact Postcode: Postcode or zip code
Contact County: County
Contact Country: Country
Contact Phone Number: Telephone number
Contact Email: Enter email address
Club Night Venue: Enter the venue where the section meets
Venue Address 1: Enter first line of street address, house number or name
Venue Address 2: Enter second line of address, usually the street name
Venue Address 3: Third line of address, village or district.
Venue City/Town: Main postal town or city
Venue Postcode: Postcode or zip code
Venue County: County
Website: Enter the full website address including the http:\\www.
Facebook: Enter the address of the Facebook page
Comments: add any additional notes or comments related to the section, for example alternate meeting venues.

Edit

In order to edit a section record you must first select it from the list above by pressing the 'Select' button next to the record to edit. The record will be displayed below and you may then overtype any information that needs to be changed. Once complete press the Commit Changes button to save your information.

Delete

In order to delete a section you must select the record from the list above by pressing the Select button next to the record to be deleted. Press the Delete Record button only when you are satisfied that the record being displayed is the correct one to be deleted. Once deleted the record cannot be recovered.

Roles Table

Add

Press the Add New Record button to create a blank form, type the Role and press the Add As New Record button, the new role will be displayed for confirmation

Edit

You cannot edit roles, only add or delete them. This is because the role look up list is used to populate the other tables.

Delete

Select the role to delete, press the Delete Record button. Please note this is irreversible and will NOT delete roles already used in the Membership Roles table.

Regions Table

Add

Press the Add New Record button to create a blank form, type the Region and press the Add As New Record button, the new region will be displayed for confirmation

Edit

You cannot edit regions, only add or delete them. This is because the regions look up list is used to populate the other tables.

Delete

Select the role to delete, press the Delete Record button. Please note, this is irreversible and will NOT delete regions already used in the sections table.

Super Users Help

Username

Maintaining Username Details

Add

If necessary press the Reset Button to clear the form. Enter details for a new user then press Add as New Record button, fields marked with * are mandatory.

User ID : Enter ID for new user, normally the persons initials.
Account Password : Enter password, ideally a mixture of numbers and letters at least 4 characters long
User's Name : Enter users full name
Access Rights : Set access rights to determine which options appear in the menu when logged in, 0=Super User, 1= Admin

Edit

In order to edit a Username record you must first select it from the drop-down list above then press 'Retrieve Record' button. The record will be displayed below and you may then overtype any information that needs to be changed. Once complete press the Commit Changes button to save your information.

Delete

In order to delete a Username record you must select the User from the drop down list then press the Retrieve Record button. Press the Delete Record button only when you are satisfied that the record being displayed is the correct one to be deleted. Once deleted the record cannot be recovered.